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Customers who wish to run Microsoft 365 Business Premium in their organization must be running Windows 10 Pro. on their desktops in order for the service to manage their PCs.Windows 10 Pro upgrade rights are included with Microsoft 365 Business Premium if the machines are presently running Windows 7 Pro or 8.1 Pro. See Buy licenses for your Office 365 for business subscription and Assign licenses to users in Office 365 for business. In some cases, an admin may need to add an Microsoft 365 plan or switch you to an Microsoft 365 plan that includes the services you need. See Switch to a different Office 365 for business plan.
Learn about the service limits in SharePoint for Microsoft 365.
Limits by plan
| Feature | Microsoft 365 Business Basic, Business Standard, or Business Premium | Microsoft 365 E3 or E5, Office 365 E1, E3, or E5, or SharePoint Plan 1 or 2 | Microsoft 365 F1 or F3, Office 365 F3 |
|---|---|---|---|
| Total storage per organization1, 2, 6 | 1 TB plus 10 GB per license purchased3 | 1 TB plus 10 GB per license purchased3 | 1 TB3 |
| Max storage per site (site collection)4 | 25 TB | 25 TB | 25 TB5 |
| Sites (site collections) per organization | 2 million6 | 2 million6 | 2 million |
| Number of users | Up to 300 | 1- 500,0007 | 1- 500,0007 |
1Learn how to find the total and available storage for your organization. You can purchase an unlimited amount of additional SharePoint storage. See Add storage space for your subscription.
2 We recommend monitoring the Recycle Bin and emptying it regularly. The storage space it uses is part of the organization's total storage limit.
3 If you have a Microsoft 365 subscription and an Office 365 Extra File Storage add-on, the storage amounts are added.
4 This is the storage limit for a single site (previously called 'site collection'), not the amount of storage provided for each site. This limit applies to all types of sites, including Office 365 group-connected team sites and OneDrive. SharePoint admins can manually set lower storage limits.
5 Firstline Workers can't administer SharePoint sites.
6 Not including the OneDrive created for each licensed user.
7 If you have more than 500,000 users, contact a Microsoft representative.
Service limits for all plans
Items in lists and libraries
A list can have up to 30 million items and a library can have up to 30 million files and folders. When a list, library, or folder contains more than 100,000 items, you can't break permissions inheritance on the list, library, or folder. Nor can you re-inherit permissions on it. However, you can still break inheritance on the individual items within that list, library, or folder, up to the maximum number of unique permissions in the list or library (see the next section). To learn more about other restrictions for viewing large lists, see Manage large lists and libraries in Office 365.
Unique security scopes per list or library
For large lists, design to have as few unique permissions as possible and remain below 5,000 in total.
File size and file path length
250 GB. To learn more about restrictions and limits when using the new OneDrive sync app (OneDrive.exe), see Invalid file names and file types.
Moving and copying across sites
Copying/Moving multiple files in a single operation has three requirements:
- No more than 100 GB total file size
- No more than 30,000 files
- Each file must be less than 15 GB
Sync
For optimum performance, we recommend storing no more than 300,000 files in a single OneDrive or team site library. Although SharePoint Online can store 30 million documents per library, for optimum performance we recommend syncing no more than 300,000 files across all document libraries. Additionally, the same performance issues can occur if you have 300,000 items or more across all libraries you are syncing, even if you are not syncing all items in those libraries. If you use the previous OneDrive for Business sync client (Groove.exe), the sync limit per library is 20,000 items (including 5,000 items per team site).
Versions
50,000 major versions and 511 minor versions.
SharePoint groups
A user can belong to 5,000 groups per site (site collection), and each group can have up to 5,000 users. You can have up to 10,000 groups per site (site collection).
Note
For Azure AD group limits, see Azure AD service limits and restrictions as such limits can impact public and private group sites membership management.
Managed metadata
1 million total terms, having a total of 2 million term labels and 1 million term properties (these limits are for global & site-level terms combined). 1,000 global term sets and 1,000 global groups.
Overall site metadata
1000 GB per site (metadata rarely reaches this size).
Subsites
2,000 per site (site collection). We recommend creating sites and organizing them into hubs instead of creating subsites. If you do use subsites, we recommend limiting their number (especially on heavily trafficked sites).
Note
Your organization is limited to 2,000 hub sites. You might not need a hub site for every function, and it's important to do some planning before you create hubs. For more information, please visit Planning your SharePoint hub sites.
SharePoint hosted applications
20,000 instances per organization.
Users
2 million per site collection.
Note
There is no distinct limit to the number of guests you can invite to SharePoint sites. For more information about external sharing, see External sharing overview.
See also
-->Microsoft 365 Business Premium is an integrated solution bringing together the best-in-class productivity of Microsoft 365 with advanced security and device management to help safeguard your business from advanced threats. This service description describes the plan options and features. For more information about Office 365, see Microsoft 365 and Office 365 service descriptions.
Office 365 Business Premium Support
Office 365 Business Premium Cost
Feature availability across Microsoft 365 Business Standard and Microsoft 365 Business Premium plans
Microsoft 365 Business Premium includes essentially all the features available in Microsoft 365 Business Standard along with additional Microsoft security features.
| Plan options | Microsoft 365 Business Standard | Microsoft 365 Business Premium | |
|---|---|---|---|
| Office 365 platform | Yes | Yes | |
| Exchange Online | Yes1 | Yes1 | |
| SharePoint Online | Yes | Yes | |
| OneDrive for Business | Yes | Yes | |
| Microsoft Teams | Yes | Yes | |
| Office for the web | Yes | Yes | |
| Office applications | Yes | Yes | |
| Yammer Enterprise | Yes | Yes | |
| Microsoft Bookings | Yes | Yes | |
| Microsoft Power Automate | Yes | Yes | |
| Microsoft Forms | Yes | Yes | |
| Microsoft Planner | Yes | Yes | |
| Microsoft PowerApps | Yes | Yes | |
| Microsoft StaffHub | Yes | Yes | |
| Microsoft Stream | Yes6 | Yes6 | |
| Microsoft 365 administration | Microsoft 365 Business Standard | Microsoft 365 Business Premium | |
| Azure AD Connect sync tool | Yes | Yes | |
| Shared computer activation | No | Yes | |
| Message policy and compliance | Microsoft 365 Business Standard | Microsoft 365 Business Premium | |
| Long-term archiving of Exchange Online-based mailboxes | No | Yes3 | |
| Azure Information Protection Plan 1 | No | Yes2 | |
| Office 365 Message Encryption | No | Yes2 | |
| In-Place Hold and Litigation Hold | No | Yes3 | |
| In-Place eDiscovery | Yes | Yes | |
| Transport rules | Yes | Yes | |
| Data loss prevention | No | Yes | |
| Privacy, security, and transparency | Microsoft 365 Business Standard | Microsoft 365 Business Premium | |
| Built-in anti-spam protection | Yes | Yes | |
| Built-in anti-malware protection | Yes | Yes | |
| Microsoft Defender for Office 365 Plan 1 | No | Yes7 | |
| Secure Score4 | Yes | Yes | |
| Microsoft Defender for Office 365 Plan 2 | No | No | |
| Azure AD Premium P1 is available to Microsoft 365 Business Premium customers. | Microsoft 365 Business Standard | Microsoft 365 Business Premium | Enterprise Mobility + Security E3 |
| Azure Multi-Factor Authentication (MFA) | No | Yes | Yes |
| Administrative units | No | Yes | Yes |
| Cloud app discovery | No | Yes | Yes |
| Dynamic groups | No | Yes | Yes |
| Self-service password reset for cloud identities | Yes | Yes | Yes |
| Self-service password reset with on-premises AD write-back | No | Yes9 | Yes |
| Device objects two-way synchronization between on-premises directories and Azure AD (device write-back) | No | Yes9 | Yes |
| Conditional access (based on group, location, or device state) | No | Yes9 | Yes |
| Company branding (logon pages/access panel customization) | Yes | Yes | Yes |
| Application proxy | No | Yes9 | Yes |
| Microsoft Identity Manager (MIM) user CAL | No | Yes9 | Yes |
| Connect Health | No | Yes9 | Yes |
| SLA 99.9% | Yes | Yes | Yes |
| Device and application management Microsoft 365 Business Premium includes full Intune capabilities for iOS, Android, Mac OS, and other cross-platform device management.8 | Microsoft 365 Business Standard | Microsoft 365 Business Premium | |
| Intune Mobile Device Management (MDM) for PCs, Macs, and mobile devices5 | No | Yes | |
| Mobile Device Management (MDM) auto-enrollment | No | Yes | |
| Intune Mobile Application Management (MAM) for Office apps and LOB apps | No | Yes | |
| Windows update management, Defender, Firewall policies5 | No | Yes | |
| Data protection - selective wipe | Yes | Yes | |
| Security group (SG) targeting for policies | No | Yes | |
| Install Office apps on enrolled Windows 10 devices | No | Yes | |
| Windows Defender configuration | No | Yes | |
| Deploying device profiles and security configuration5 | No | Yes | |
| Enterprise State Roaming for Windows 10 with Azure AD join | No | Yes | |
| Self-service BitLocker recovery | No | Yes | |
| Windows Virtual Desktop | No | Yes | |
| Windows 10 Pro management If you have devices that are licensed for Windows 7 and 8.1 Professional, Microsoft 365 Business Premium provides an upgrade to Windows 10 Pro.9 | Microsoft 365 Business Premium | ||
| Simplified deployment with Windows AutoPilot | Yes | ||
| Subscription activation | Yes | ||
| Organizational control of device screen on idle | Yes | ||
| Organizational control of user access to apps from Microsoft Store | Yes | ||
| Organizational control of user access to Cortana | Yes | ||
| Organizational control of Windows tips and advertising from Microsoft | Yes | ||
| Windows 10 devices kept up-to-date automatically | Yes | ||
| Windows 10 Security | Microsoft 365 Business Premium | ||
| Protect PCs from viruses and other threats using Windows Defender Antivirus | Yes | ||
| Protect PCs from web-based threats in Microsoft Edge | Yes | ||
| Use rules that reduce the attack surface of devices | Yes | ||
| Protect folders from threats such as ransomware | Yes | ||
| Help protect files and folders on PCs from unauthorized access with Bitlocker | Yes |
Notes
1 Includes Exchange Online Plan 1.
2 Azure Information Protection (AIP) enables the supported Information Rights Management (IRM) features. AIP Plan 1 is included in Microsoft 365 Business Premium.
3 Microsoft 365 Business Premium includes Exchange Online Archiving subscription. Each Exchange Online Archiving subscriber initially receives 100 GB of storage in the archive mailbox. When auto-expanding archiving is turned on, additional storage is automatically added when the 100 GB storage capacity is reached. For more information, see Overview of unlimited archiving.
4 Available at https://securescore.office.com. Requires admin permissions. For more information, see Microsoft Secure Score.
5 Simplified Windows 10 device management built into the Microsoft 365 admin center. Intune management capabilities of iOS, Android, macOS, and other cross-platform device management built into the Device management admin center, also licensed for use with Microsoft 365 Business Premium. Third-party apps and configuration of things like WiFi profiles and VPN certificates can also be managed in the Device management admin center.
6 This plan comes with Microsoft Stream Plan 2, which includes Video portal, Speech to text transcription, Deep Search, and Face Detection.
7 Microsoft 365 comes with Microsoft Defender for Office 365 Plan 1. For more information, see Microsoft 365 Business Premium security and compliance features.
8 Microsoft 365 Business Premium subscribers are licensed to use full Intune capabilities for iOS, Android, MacOS, and other cross-platform device management. Features not available in the admin center in Microsoft 365 Business Premium, like third-party app management and configuration of WiFi profiles, VPN certificates, etc., can be managed in the full Intune console.
9 If you have devices that are licensed for Windows 7 and 8.1 Professional, Microsoft 365 Business Premium provides an upgrade to Windows 10 Pro. However, this license does not cover Windows 7.1 or 8 Home Edition with Windows 10 Pro. With Microsoft 365 Business Premium you not only get Microsoft Defender security features that come enabled in Windows Pro, you also get access to premium features like network protection for web-based threats and host intrusion prevention rules to mitigate ransomware. When you set up your Microsoft 365 Business Premium account, you select app protection, and device configuration settings. These settings determine the policies that are applied automatically to devices when they join Azure Active Directory.