There are surprisingly many (19!) ways to add tasks in Todoist. Here you will get a detailed overview of all of them.

• View Completed Tasks Todoist
• Todoist Task Duration

Todoist is an online task management app and todo list. With Todoist, users can organize, schedule, maintain and prioritize personal tasks. New iOS and Android tricks for adding tasks more quickly. If you use the Todoist app on iOS or Android, you now have a few more tricks for adding tasks to your robust to-do lists.Todoist has. Share your projects with others so you can work on completing them together. Start by tidying up the project you want to share. Teamwork depends on clear communication. So before you invite your teammates to your Todoist project, make sure it’s well-named and well-organized so people aren’t overwhelmed when they show up. Discover 11 fast ways to get tasks out of your head and into your Todoist, including voice commands, automations, homescreen shortcuts, and more. Break it up into small, actionable tasks Small tasks are easier to complete than big ones, so break big tasks into a number of smaller sub-tasks that can be completed in one hour or less. Todoist Sections. Those areas can have different flow. The blog tasks will go from idea to draft to ready to published while my work will go from Backlog to Next Up to In Progress or Blocked. Todoist Section is perfect to display this flow. I can drag and drop easily the task between section which allow me changing easily the state of the project.

The ability to quickly add a task to your task manager is vital for ensuring what David Allen refers to as “one trusted system.” The fact that you quickly can add a task or idea in almost any situation is one of the reasons why I like Todoist.

You can add tasks in Todoist using the keyboard on your phone or computer. With the help of Google Assistant, Alexa, or Siri you can use your voice to add tasks. You can also add tasks by email or automate the process using IFTTT.

Typing in tasks in Todoist

Whether you are using the web version, the Windows 10 app, or the Mac version, you can start by clicking on the Add Task link. Then you can type in whatever you want in the task window. By clicking on the different icons in the bottom right corner, you can add or select project, label, reminder, priority, and comment.

Using the keyboard shortcut

In Todoist, hitting the Q button on your keyboard will automatically bring up the Quick Add Task window. Hyundai transmission. This is a free-floating window with the same design as the Add Task window.

How to add tasks in Todoist using only the keyboard

In either one of these windows, it is possible to add a task, with a project, label, priority, and date – all without using the mouse. Here is how:

1. Hit Q on your keyboard to bring up the window.
2. Type in the task.
3. Hit the space-key, after that #. This brings up your project list.
4. Start typing the project name until the project you want shows up.
5. If needed, use the arrow keys to set the focus on the correct project.
6. Hit Enter to select a project.
   1. If you are using a shared project, and want to assign the task to a project member, hit the + sign.
   2. Select the person, and hit Enter.
7. Hit the space-key, after that @. This brings up a list of your labels.
8. Select in the same manner as with projects.
9. If you want to add a priority, hit the space-key, after that P.
10. Type in priority between 1 and 3.
11. To add a date, hit the space-key, after that type the date or day. See below, for details on dates.

Adding dates

Todoist understands natural language when it comes to days, months, etc. For adding a specific date, type in the date in your preferred format or use the calendar to select a date.

The really neat thing is that you can type in all of this in the task field, without having to use your mouse.

Adding comments

A thing I find a bit annoying is that if you want to add more than one comment, or if you want to add attachments or emails, you will not get the functionality needed for this by using the comment function from Add Task windows.

The workaround here is to set the date to today’s date (Today.) Then you add the comments, files, or emails, and then change the date to the date that you want this task to be done.

38 keyboard shortcuts that will improve productivity in Todoist and Evernote

Emailing tasks to a project in Todoist

You can email a task to any project in Todoist, including your inbox. This is done using the unique email address associated with each project. You can find this address by clicking on the Project Actions icon and then selecting Email tasks to this project.

Adding emails from Outlook

Using the Todoist Outlook add-in, you can easily add emails as an attachment or as a task. What is outstanding with this add-in is that the email keeps the connection to Outlook, making it possible to open the email directly from the Todoist Outlook add-in.

Add the email itself as a task

1. Click on the email in Outlook.
2. With the email in focus, click on the + in the Todoist Outlook add-in.
3. Click on the Add email as task link at the bottom of the Quick Add Task window.
4. Add project, label, priority, and date as needed.
5. Click the Add Task button.

Add the email as an attachment to a task

1. Click on the email in Outlook.
2. Click on the grey comment icon to the right of the task.
3. Hit the + button under Add comment.
4. Click the Add Comment button.
5. Close the task using the X in the upper right corner.

To download the Outlook add-in, go to https://en.todoist.com/downloads.

Adding emails from Gmail

With the Todoist Gmail add-in, it’s very easy to create tasks based on your email.

1. Click on the Todoist icon in Gmail. This brings up the Quick Add Task window.
2. Follow instructions as for Typing in tasks in Todoist.

Adding tasks from your browser

Todoist have add-ins for Chrome, Firefox, and Safari. The instructions should be identical for all browsers.

Add tasks in Todoist from Chrome

1. Click on the Todoist icon in your browser. This will open a small window similar to the web version of Todoist.
2. Either click on the + icon, click on Add Task or use the Q key on your keyboard.
3. Follow the instructions for Typing in tasks in Todoist.

You can find all the add-ins by visiting https://en.todoist.com/downloads

How to use Chrome productively: Extensions and keyboard shortcuts

Add tasks in Todoist from your Android phone or tab

This can be done by tapping on the + icon in the lower right corner. You can also use a dedicated widget. When tapped, this will bring up the Add Task window. See the instructions for Typing in tasks in Todoist. Be aware that the keyboard shortcut does not work here.

Adding tasks from a Samsung phone with a Bixby button

If you have a Samsung Galaxy S8, S9, Note8, or Note9, you have a dedicated button for Bixby, Samsung’s smart assistant. If you do not use Bixby, there are several apps that let you deactivate or reassign this button for other purposes.

I have used the bxActions app to make this button bring up the Add Task window on my Samsung Galaxy Note8.

Add a task using Braintoss

Braintoss is a great app that let you add a task to your Todoist inbox in the form of a text, image or audio recording. See the below blog post for details.

How to set up Braintoss for Todoist to capture ideas on the move

Add tasks in Todoist using Google Assistant

Using Google Assistant, you can add tasks by following these steps:

1. a. Say “OK Google, let me talk to Todoist.” or
   b. Long press the Home button on your phone and say “Let me talk to Todoist.”
2. Say “Add a task Buy cat food.”
3. After adding the task, the Todoist assistant will inform you that “The task has been added. Any changes?” At this point, you can move it to a project, add a label or set the task’s priority.
4. You can move it to a project such as “Shopping” by saying:
   1. “Move it to shopping.“
   2. “Move to shopping.“
   3. “Project shopping.”
5. You can add a label to the task, such as “Important”:
   1. “Add label important.”
   2. “Add important label.”
   3. “Label important.”
6. You can set the priority of the task as well:
   1. “Set priority 4.”
   2. “Priority 3.”
   3. “Set priority to 1.”

Add an email as a task from Nine Email

Nine Email is the best Android-based email app I have found as an alternative for Newton.
The app lets you share the email text as a task or comment in Todoist.

Adding a task from your Android Wear wearable

I haven’t tried this myself, but it’s supposed to work like this:

1. Say “OK Google, start to do list. Add task. Buy cat food.”
2. The task Buy cat food is then added to your Todoist Inbox.

Add tasks in Todoist from your iPhone or iPad

You can add a task to Todoist from the widget on your iOS device. See the instructions for Typing in tasks in Todoist. Be aware that the keyboard shortcut does not work here.

Add tasks using Siri

To add tasks using Siri, call up Siri and use one of the following sentences:

• “Add [task name] in Todoist.”
• “Add a task named [task name] in Todoist.”
• “Remind me to [task name] in Todoist.”

To add a due date and time and/or a project to any task, use the following format:

• “Add [task name] [due date and time] in Todoist.”
• “Add [task name] to my [project name] list in Todoist.”

Add task via voice command on Apple Watch

1. Open the Todoist app by tapping the Todoist logo on your Apple Watch.
2. Force touch anywhere inside the app, and you will see the option to Add Task.
3. Once you see the voice recognition waves, say the task details and tap Done.
4. On the next screen, you can select the task’s project.
5. When you are finished, tap Save.

Add tasks in Todoist using Google Home

The Google Home is powered by Google Assistant. To add a task to Todoist, start with saying
“OK Google, let me talk to Todoist.” Then, follow the instructions for Google Assistant.

Using Amazon Echo and Alexa to add tasks in Todoist

Todoist can be enabled as a skill in Alexa. When this is done, you will be able to use your voice to add tasks in Todoist. I have not tried this myself and will, therefore, recommend Todoists article on how to do this, as well as Toms Guide also on how to set up Todoist with Alexa.

Add multiple tasks by using copy and paste

What is the easiest way to add multiple tasks to Todoist? Use a text editor.

1. Start by making a list in your favorite text editor. It can be Word, TextPad, Evernote, or any other application.
2. Make a list with each task on a separate line. Use a hard return (Enter).
3. Copy the text.
4. Click + Add Task in Todoist. You then get a question, “Do you want to add X tasks?”
5. Answer “Yes.” (If you answer “No” the text will be pasted as a continuous text in a single task.)

If you want to sign up for Todoist Premium, I would appreciate if you use this link. This will not cost you any extra but will give me two months Todoist Premium. Thank you!

Add tasks in Todoist using automation

Add tasks in Todoist using the free IFTTT service

IFTTT is short for IF That, Then This. With the help of IFTTT, you can create a two-step automation that automatically creates tasks in your Todoist inbox based on a trigger. I use IFTTT for the following:

• Every time I get a text message, a copy of the text is created as a task in my Todoist inbox.
• If I have an unanswered phone call, the task of calling back the given number is created in the Todoist inbox.
• When I get a new Twitter follower, I get a task in my Todoist inbox so that I can follow up if needed.

Add tasks in Todoist Zapier

Zapier is a more advanced alternative to IFTTT. In Zapier you can create a multi-step automation that creates tasks in Todoist. Zapier has a lot more possibilities than IFTTT, but you will have to pay for multi-step automations or extensive use.

Puh! That was 19 different ways to make you remember. Whats your favorite way?

Todoist is a flexible tool with a lot of more or less hidden features. Here is a list of Todoist tips, possibly with a bunch of things you didn’t know was possible in Todoist.

Todoist tips no 1: Group your tasks with a heading

Start the task name with an asterisk followed by a space. “* Meeting preparations” This will create a Todoist task without the usual circle in front of it.

Todoist tips no 2: Bookmark your list of completed tasks

Do you like to look at the list of completed tasks at the end of the day, or during your GTD weekly review? Add the link to your favorites/bookmarks in your browser. Here is the link: https://todoist.com/app?lang=en#activity%2Fnull%2Fnull%2Fitem%3Acompleted

Todoist tips no 3: Copy and paste images directly into a comment

Yes, it’s as simple as that just copy and paste a picture into a comment in Todoist.

Todoist tips no 4: Work with multiple tasks

You can select multiple tasks by holding down the Shift or Ctrl key in Windows. By using the menu at the top, you can change projects, date and priority. From the More menu, you can also duplicate, archive, delete or change labels (contexts).

Todoist tips no 5: Use emojis

Todoist supports the use of emojis in project titles, task titles, task comments, and label titles.

Supported emojis can be found here:

Todoist tips no 6: Get good at using filters

Filters in Todoist is a powerful tool that can help you to both get an overview of the big picture, as well as to laser focus on what is important right now. Read my blog post to learn more.

The ultimate guide to Todoist filters

Todoist tips no 7: Add multiple tasks by using copy and paste

What is the easiest way to add multiple tasks to Todoist? Use a text editor.

1. Start by making a list in your favorite text editor. It can be Word, TextPad, Evernote, or any other application.
2. Make a list with each task on a separate line. Use hard return (Enter).
3. Copy the text.
4. Click + Add Task in Todoist. You then get a question, “Do you want to add X tasks?”
5. Answer “Yes”. (If you answer “No” the text will be pasted as a continuous text in a single task.)

Todoist tips no 8: Make a heading with a colon

Create a task in Todoist followed by a “:”. This will create a task without the usual circle in front of it, followed by a colon. This is also a great way to make a heading for a list of subtasks.

Want to sign up for Todoist Premium?
In that case, I would appreciate if you use the below link. If you do that, I get two months Todoist Premium added to my account – with no extra cost for you. Thanks!
Sign up for Todoist Premium here

Todoist tips no 9: Create location-based reminders

Want to be reminded of something when you arrive a work? No problem. In Todoist you can set up reminders that are triggered when you leave or when you enter a location. See https://support.todoist.com/hc/en-us/articles/205348301-Reminders for how to set this up on different platforms.

Todoist tips no 10: Use project comments

Project comments is a very useful way to provide high-level comments about a project. You’ll find the project comments icon to the right of the project name.

Todoist tips no 11: Make it easy to use a project as a template

Re-using a project is easy using the project templates function. One way to speed up this process is to add the web link to a project in the project comments of the same project. To do this, do the following:

1. Open the project you want to use as a template.
2. In the top-righthand corner, click on the project actions icon.
3. Select “Export as a template”.
4. Click on the button “Export as shareable URL”.
5. Select “Copy link to clipboard” and close the dialogue box.
6. Click on the project comments icon.
7. Paste the link and Click “Add comment”.

Now, all you have to do to re-use this project is to click on the link in the project comments and choose which project to import into.

The above example is for the web version, for other platforms, see https://support.todoist.com/hc/en-us/articles/208821185-Import-Export

Todoist tips no 12: Format text as bold or italic

Task titles, project titles, and comments can be formatted as bold, italic, or both. The formatting is done by using asterisks (*)

• Italic: “* Text *” = Text
• Bold: “** Text **” = Text
• Italic and bold: “*** Text ***” = Text

Todoist tips no 13: Insert links

Todoist support the use of links in project titles, task titles, and task comments. To insert a link, use this format:

View Completed Tasks Todoist

“http://www.dandywithlens.com/ (The worlds best blog)” = The worlds best blog

Todoist tips no 14: Use keyboard shortcuts

38 keyboard shortcuts that will improve productivity in Todoist and Evernote

Todoist tips no 15: Insert code in comments

Todoist Task Duration

If you need to insert code in the comments text, this is the way to do it:

• Inline code: ‘Insert code’
• Code block: ”’Insert code”’